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Header image | Formatting tools: The formatting barThe formatting bar offers quick access …

The many options that affect the appearance of your manuscript onscreen and on the page are controlled through the formatting bar.

In this post, I’m focusing first on formatting onscreen. However, the same strategy works when you are setting up the format for your section types within Compile, and that’s covered too within this blog post.

The formatting bar onscreen

Your formatting bar which appears above the Editing pane might look like this.

The formatting bar

If your window width is a bit wider, it changes to reveal the Style.

The formatting bar extended

 

Let’s look at this tool bar, one section at a time.

On the Formatting bar: Style, font face, font variant and point size

These four controls, when changed, act on any selected text. If no text is selected, the changes apply to the current caret position onwards.

Formatting controls

Styles pane | Formatting tools: The formatting bar

Styles

Clicking on the first down arrow reveals your formatting presets – your styles.

Notice there are two types:

  • The backward P indicates a paragraph style. This kind of preset includes any ruler settings (discussed in the previous blog post) as well as alignment and line-spacing (both covered below).
  • The a indicates a character attribute, like bold, italic, underline, etc.

Notice also that I have set up three styles in addition to the default ones provided by Literature & Latte. These three styles are what I call the essential styles.

Essential styles

In particular, ‘AR Para fully blocked’ and ‘AR Para indented first line’ provide styles to give a professional finish to your manuscript.

I apply ‘AR Para fully blocked’ to all paragraphs that appear at the start of a scene (document) and ‘AR Para indented first line’ to all other paragraphs. When it’s time to compile, if I were to change my mind and preferred a blocked style (no indents but a space line between paragraphs), I would need only to tweak the styles within Compile. The important thing is that I have distinguished between those paragraphs which start a section of text and those that follow.

Font face

The next field shows Times New Roman, which is the name of a font family. If you click on the arrows to the right of it, the whole list of available font families is revealed.Fonts | Formatting tools: The formatting bar

At the top, the font families I’ve used are listed. There is then a ‘Show Fonts ..’ option, and this is followed by an alphabetical list of all available fonts, and how they look.

If you click on Show Fonts, a window opens which also lists the typeface options for this font family. So, you can select that within this window or via the toolbar control.

Show Fonts window | Formatting tools: The formatting bar

You can also control the size here, or via the toolbar control.

Point size options

If you click on the arrows to the right of the toolbar control for size, its dropdown menu also offers Font Panel which reveals the window shown above. There are always lots of ways of achieving the same end result!

Typeface

For each font family, there might be as many as four typefaces available. For Times New Roman, these are shown in the Font Panel, but also if you click on Regular, all four are revealed.

Typeface options

Not all font family offer multiple options.

For example, Microsoft Sans Serif only has Regular typeface available.

Selecting a font family, typeface and point size

 

On the Formatting bar: Character attributes and text alignment

The next two sections of the formatting toolbar feature symbols that appear in most word processing software.

Character attributes and alignment

The first three are toggle buttons for bold (B), italic (I) and underscore (U). More than one of these may be applied to selected text.

From the next four icons, only one can apply to a paragraph as they are mutually exclusive. From left to right, they offer left-align (which is the default), centred, right-align and fully justified. You don’t have to select a whole paragraph to apply the alignment option – just click anywhere within the paragraph.

On the Formatting bar: Text colour and highlighting

Text colour and highlightingThese two allow you to control the colour of the text, and to apply highlighting.

The default colour for text is black but, if you right click on this, the whole spectrum of colours is made available.

Colour options

You are offered the same choice for highlighting too.

On the Formatting bar: Spacing and bullets

The next option allows you to control line spacing. Mine is set at 1.5.

Line spacing and bullets

If you click on the two arrows beside your current setting a range of options is revealed.

If you select Other, then a new window appears giving you lots more options.

Line spacing

Notice that the spacing is in points, while the line height is ‘times’.

Then, last but not least, bullets.There are lots of style options for the bullet point itself, including numbers and letters. Clicking on Other from its drop-down list opens this window.

Other bullets

If you use the option to create a bullet list then notice what tab jumps are applied to your text.

bullet list tabsThis will affect how your list will appear when you export to the page. So, be aware of those additional tab jumps ahead of the bullet point.

Formatting in Compile

If you have set up essential styles as suggested, once you are ready to Compile, you can fine tune the formatting for each setting to suit the destination: ebook, PDF, paperback, etc.

Go through the usual route:

  • File / Compile
  • Select which format you want this time and click on the cog wheel so you can edit it
  • Click on Styles in the left hand pane

You’ll then see this window.

Formatting essential styles

Select whichever style you want to reformat and use the Formatting bar to fine tune your settings.

Formatting headings in Compile

You can also format your headings. These will the the text in the Binder entries (for folders and documents) where you have ticked the title column.

For example: if you want Scrivener to use the text that you typed in for the folder titles, tick the box for Title and then format it however you wish. Formatting headings

If you’d rather have Scrivener automatically number your chapters, do not tick that Title box. Instead, go to the Title Options pane and type in any text and the placeholder (ie tag) you require.

Letting Scrivener number your chapters

When you go back to the Formatting pane, Scrivener shows what will appear and you can format that heading, using the formatting bar.

Formatting numbered chapters

Questions? Need a helping hand? Want a demo?

To discuss how best to use formatting tool bars in Scrivener, or to ask any questions about Scrivener features, book a place at the next Simply Scrivener Special. 60 minutes of Q&A on Scrivener with me, Anne Rainbow, ScrivenerVirgin!

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