Throw away that calculator!
In this post, my focus in on tables – not only how to number them automatically, but also how to cross refer to them in your text. Ready?
Placeholders and named auto numbering
Placeholders are tags which, during compilation are replaced with actual numbers. Scrivener does the counting for you.
The tag starts with <$ and ends with another >. Between that, you specify what is to be numbered and choose the name for your auto-numbered sequence.
- For tables, you might use <$n:table>.
- For figures, you might use <$I: figure> or <$r:image>
The letter after the $ determines the style of numbering
- n for 1, 2, 3, …
- r for i, ii, iii, …
- R for I, II, III, …
- l for a, b, c, …
- L for A, B, C, …
- w for one, two, three, …
- W for ONE, TWO, THREE, …
After the colon (:), you don’t have to use words like ‘table, ‘figure’ or ‘image’ but it makes sense to choose a name which is both memorable and meaningful.
Auto numbering of tables
The way to number your tables is not much different from that of numbering chapter, parts, acts and scenes.
- Decide which style of numbering system you want: n, r, R, I, L, w or W.
- Decide on a name for your numbered sequence.
Put the two together and use this placeholder every time you insert a table.
If you decide to insert a new table somewhere, or delete one, you don’t have to worry about the numbering. During the next compile, Scrivener will renumber them for you, automatically.
Cross-referencing the current table
If you want to refer to the most recently numbered table (ie the table with the current number), the placeholder <$n#table> does the trick.
When you compile, the numbering is done for you.
If you need to refer to any other tables, elsewhere in the document, this requires an additional level of complexity, but it is still straightforward!
Cross-referencing tables elsewhere in a document
To cross refer to tables from elsewhere in the document, as well as the name you’ve chosen for the placeholder, you need a keyword for each table as well. And rather than using #table, you need to give the name (table) and your chosen keyword for that table.
The net result is that Scrivener then replaces these placeholders by the correct numbers when you compile your manuscript. Inserting or deleting tables can still be done, and you don’t have to worry about the numbering at all.
I’ve used MyFirstExample and MySecondExample as my keywords. Notice there are no spaces within the keyword.
What might make sense for you would be to use the actual title of the table (omitting the spaces) or as much of it you need to create unique keywords.
Scrivener increments the number whenever it meets a new keyword, so they do need to be different.
Auto numbering figures and images
The same system works for any feature that you want to number – and that you’d like Scrivener to do the counting for you.
So, this not only applies to figures and images. You might have exercises, questions, tasks, tips … and you can let Scrivener do the numbering for you.
This gives you great flexibility during the writing stage, and ensures no mistakes in the numbering when your book is ready to publish.
Questions? Need a helping hand? Want a demo?
To watch me demonstrating how set up auto numbering in Scrivener, or to ask any questions, book a place at the next Simply Scrivener Special. 60 minutes of Q&A on Scrivener with me, Anne Rainbow, ScrivenerVirgin!
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