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Revision mode is Scrivener’s TrackChanges

Editors who are Scrivener lovers but using Word and the TrackChanges facility to provide feedback to their clients should be delighted to discover Scrivener’s Revision Mode. Together with Annotations, it replicates the functionality of TrackChanges.

Authors keen to self-publish will also be delighted if/when editors provide editorial services in Scrivener, instead of the current ‘industry standard’ Word.

This post explains the process for the editor and, then, how the author can respond to the suggestions – all within Scrivener. No exporting to Word. No trying to process suggestions visible in Word, when the author needs the master version of their manuscript to remain in Scrivener.

For the editor: How does Revision Mode work?

Accessing Revision Mode

Scrivener’s Revision Mode is accessed via Format / Revision Mode.

  • Turn Revision Mode on by selecting one of the five colours: one for each revision: red, blue, green, orange, purple.
  • Turn Revision Mode off by selecting None.

When you type, text usually appears in black (or whatever other colour you have chosen). In Revision Mode, any text (words or punctuation) inserted into a document appears in your chosen revision colour.

My recommendation is that an editor (developmental or otherwise), selects a colour according to the progress made to date with a project.

  • The first time you receive a project, choose red/First Revision Mode.
  • The second time, blue …
  • And so on.

Depending on what the author does to the text between times, the net result might be a multi-coloured text, with any deletions (marked as Annotations) enclosed in bubbles.

This is how the manuscript might look in the Editor:

How Revision Mode edits look in the Editor

When this material is compiled, the coloration shows within the text.

How Revision Mode edits look on the page

That multi-coloured effect doesn’t matter, yet …

Notice also that the annotations need not be output. Within compile, there is an option to ‘Remove annotations’. And, since the annotations represent text that should/could be deleted, not seeing them is not a problem.

Compiling without annotations

Authors may need more time to process all the suggestions marked up and, provided it’s done before final publication, there’s no rush.

For the author: How to remove colouration in Revision Mode

When the editor returns a project to the author, and author sees what the editor has suggested, it’s decision time: to accept each suggestion, or reject it. (This is the same as Accept/Reject in TrackChanges.)

  • To accept a single suggestion, highlight the coloured text, and select Format / Revision Mode / Remove Revisions. The text ‘singing’ reverts to black.

Accepting a single suggestion in Revision Mode

  • To accept all revisions in a single colour, select Format / Revision Mode  and the colour you wish to accept. then select Format / Revision Mode / Remove Current Revision Color. All suggestions in the chosen colour will revert to black. (There is also the option to Remove All Revisions, not just the current revision colour.)
  • To reject a suggestion, the author (with Revision Mode set at None), types whatever they want to appear, maybe deleting whatever the editor has inserted.

It’s as simple as that!

For the author: How to process suggestions made using Revision Mode

Rather than considering suggestions and going through the process of removing the revision colour of those that are accepted, and amending those that are not, I recommend this strategy.

  1. Start at the beginning of the manuscript and find the first instance of a suggestion from your editor.
  2. Make a decision:
    If you are not happy with the suggestion, (with Revision Mode set to None) change the text to suit yourself and remove all trace of the editor’s suggestion.
    If you are happy with the suggestion, do nothing.
  3. Find the next instance of a suggestion from an editor and return to Step 2.
  4. When there are no more suggestions to consider, go back to the beginning of your manuscript and scan each of the (remaining) revisions to double check you are happy with all of them. (Fix any that you are not happy with.)
  5. Select Format / Revision Mode and the colour used by the editor.
    Select Format / Revision Mode / Remove Current Revision Color – and this completes the processing of this batch of suggestions, reverting them all to black.

How to process suggested deletions

Suggested deletions will appear as text (or punctuation marks) within annotations. Work through them one at a time.

  • If you are happy to delete whatever the editor suggests, highlight the annotation. Right click and select Cut. Accepting a deletion by cutting the annotationOr, position the cursor at the righthand end and delete characters, one by one.
  • If you are not happy to delete whatever the editor suggests, highlight the annotation. Use the keyboard combination cmd/shift-A to remove the annotation formatting and reinstate your original text.

Any questions? Need a helping hand?

I’m happy to explain more about my use of Scrivener for developmental editing and to answer your questions. Book a place at the next Simply Scrivener Special. 60 minutes of Q&A on Scrivener with me, Anne Rainbow, ScrivenerVirgin!

To help me to prepare for the webinar, please also complete this short questionnaire.

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